Job Description Summary The Director of Procurement plays an integral role within the Procurement and Campus Services organization and is responsible for establishing, managing and improving all aspects of strategically sourcing indirect goods and supply management strategies. The Director of Procurement is responsible for the planning, coordination and execution of all purchasing activities providing a single point of oversight and management of end-to-end processes and policies related to spending Bentley's resources. This team player must demonstrate excellent interpersonal and communication skills, possess excellent organizational skills, ability to multi-task and facilitate multiple priorities, and the aptitude to work with minimal supervision under tight deadlines. This position is a newly created function within Bentley Procurement and Campus Services, and the successful candidate has the opportunity to help build and evolve the function as the organization grows.
Strategically work with University departments to develop needs assessments (specifications and sources of supply based on product knowledge, departmental requirements and availability and cost issues), create and issue RFPs, represent University to vendors, analyze bids and provide recommendations aligned with departmental and university strategic priorities.
Accountable for strategically engaging with the internal customer and vendor/partner base, the Director of Strategic Procurement has accountability for purchasing and leads the development and roll-out of strategic sourcing initiatives across Bentley.
Establish and monitor adherence to procurement policies and procedures to ensure compliance with all federal and state statutes, regulations and policies. Manage changes to procurement policies, systems and processes as they are implemented on campus.
Oversee and administer the University's purchasing and travel credit card programs, including training departmental staff.
Manage University contract approval process, insuring proper review and approval. Review complex legal documents related to purchasing contracts for accuracy and completeness. Examine information and documents contained in purchasing and contract files to ensure documentation is complete for compliance with established purchasing policies and procedures. Negotiate relevant terms with vendors. Develop reporting to pro-actively manage contract renewals and cost escalations and budget impact.
Seek opportunities to strategically evaluate existing suppliers and contracts. Perform financial analyses as needed to determine cost benefit of existing and potential contracts. Develop and execute analytics to critically assess existing vendor relationships and potential areas for savings.
Support continuous improvement projects to drive expanded capabilities and to improve the efficiency of existing processes.
Continually endeavor to reduce the cost of goods and services.
Positively represent the division in University settings such as work groups, task forces and committees; work to achieve outcomes consistent with management's preferred course of action.
Maintain strong working relations across campus in order to successfully complete assignment in a timely manner.
6-10 years of professional procurement experience
Must hold and maintain a valid, unrestricted United States driver's license, with an insurable driving history as determined by Bentley's insurance carrier
Strategic Sourcing Experience at Managerial level in a fast paced corporate environment
Advanced knowledge of Source-to-Pay and/or Procure-to-Pay technologies/platforms and procurement processes
Strong analytical background and financial modeling experience
Knowledge of and exhibited application of advanced procurement concepts, practices and procedures
Demonstrated negotiation skills of the highest quality and effectiveness
Demonstration of solid leadership capabilities, with particular strengths in collaboration, written and verbal communications, and cross-functional teamwork; ability to inspire and motivate towards a common goal
Strong MS Office, presentation and analytical skills
Analytical and strategic thinker, with highly developed problem-solving skills
Strong presentation skills; can speak across various forums and communicate to broad, diverse audience
Effective and strong partnership and relationship building skills
Comfortable operating in a dynamic environment, often needing to make adjustments mid-stream
Prior experience with Workday a plus
Typical office setting with extensive sitting, computer, and telephone work
Ability to travel to various sites across campus and off campus
Ability to go up and down stairs on a frequent basis
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.