Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.
The mission of the Procurement and Property Management Division is to provides support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:
Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value," using best commercial practices;
Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service disabled veteran owned, and HUB (historically underutilized business) Zone businesses;
Ensures that acquisitions are conducted in compliance with the prime contract, applicable statutes and regulations, and in accordance with the highest ethics and standards
The Procurement and Property Management Division has an opening for a Subcontracts Administrator (A-9) or Sr Subontracts Specialist (A-8)** with experience in Construction. Pursuant to the provisions outlined in the DOE prime contract as well as internal Procurement Operations Manual and Standard Work Instructions and under minimal supervision, the incumbent will be responsible for the procurement of a variety of construction services through various contract types in a high-volume environment. The incumbent will also be responsible for contract administration functions including monitoring of progress and milestones, receipt of deliverables and invoice approval in coordination with the contract administrative representative and the contractors. Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement.
**SPECIAL NOTE: Appointment level will be commensurate with experience and qualifications. **
Essential Duties and Responsibilities:
Conferring with diverse and international end-users on the products or services needed and related issues
Setting up RFPs and RFQs in compliance with existing standard operating procedures and governmental (DOE) regulations
Review and assist in the preparation of Statements of Work and Specification documents
Negotiating the terms and conditions of the purchase; Negotiating final prices with suppliers; Securing approval of the final purchase as required; Approving purchases within established signature authority
Ensuring that all purchases are in compliance with existing laws, such as the Service Contract Act and the Buy American Act
Reviewing and approving invoices over $250k as per existing purchase orders or contracts; close out contracts by verifying the receipt and placement of the purchased goods or services and the receipt of payment with various members of the procurement team
Performs other duties as assigned
Required Knowledge, Skills, and Abilities:
A bachelor’s degree in a business or engineering discipline
A minimum of ten (10) years, full-time, contemporary, directly related experience
The successful candidate must possess a demonstrated ability to deal with project deadlines and risk significant procurements
Thorough knowledge of the Federal Acquisition Regulations (FAR)
Familiarity with the Service Act, Davis Bacon Act, EEO Compliance, Advance Notifications, and Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Data as well as standard and specialized terms and condition.
Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to the close out of the file, including but not limited to:
creation of the solicitation (RFQ/RFP)
proposal evaluations and recommendations
cost and price justification/analysis, negotiations, drafting of contracts, and modifications/amendments along with written documented recommendation for award
evaluating prospective Offeror quotes, bids and proposals
Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work
Must be able to work within a scientific facility under stringent timelines to meet the laboratories needs
Must be proficient in Microsoft Office Word, Excel and PowerPoint
Preferred Knowledge, Skills, and Abilities:
Working knowledge of PeopleSoft
Master’s degree in business
Certified Procurement Professional (CPP) or similar certification in government procurement practices
Teaming with legal counsel, project managers, engineers, cost estimators and quality assurance personnel in a scientific or high tech environment is preferred
Environmental, Health & Safety Requirements:
Ability to communicate verbally and hear and understand speech.
Ability to operate a computer keyboard
Will require occasional travel in support of Procurement activities and small business activities
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Paid Parental Leave
Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits
We invite you to consider Brookhaven National Laboratory for employment. To be considered for this position, please apply online at BNL Careers and enter the job title into the Keyword Search.
Brookhaven National Laboratory (BNL) is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.
BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
*VEVRAA Federal Contractor
Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486-1-border/@@images/file.
Internal Number: Job #1884
About Brookhaven National Laboratory
At Brookhaven National Laboratory, we all play a part in tackling the most important questions that face our nation and world today. With world–class facilities and experts in a variety of fields, we've created a legacy of seven Nobel Prize winning discoveries and countless breakthrough innovations. And we keep this legacy going every day by hiring those who are excited by innovation and pursue curiosity with passion.