A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening, Weekend, and Online formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Purpose The Assistant Director of Undergraduate Student Experiences will be responsible for developing, executing and managing a portfolio of programs and assisting in the administration of special projects, programs and/or activities for current BBA students. This position requires excellent judgment, the ability to make sound decisions, and the capability to manage a complex set of responsibilities. This position reports to the Director of Student Experiences in the Office of Undergraduate Programs.
Duties and Responsibilities Contributes to our positive and inclusive work community by building trusting partnerships across the school, continually learning, creating impactful experiences, and working with a sense of ownership for outcomes. Approaches this work with a commitment to diversity, equity, and inclusion in mind; treating others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
Program Development and Execution
Develop in coordination with Director of Student Experiences the Och Initiative for Women in Finance (WiF) Program.
Coordinate series of Och treks which includes overseeing the selection process of trek participants, managing/supporting student lodging/traveling arrangements, collaborating with the Ross Career Development Office to prepare students for treks and advising trek participants both on-campus and on-site at treks.
Collaborate with various Ross departments and relevant student groups to create Och programming, including information sessions, seminars, trainings and/or events, and manage student interest and progress in program.
Develop in coordination with faculty the Cappo Sales Program. Plan and execute activities to engage students in related co-curricular activities and helps provide a path for them to work in sales related careers. Market program to students and manage student interest, application and progress in program.
Student Centric Activity Management: Case Competitions; Academic Conferences, Club Events
Oversee the selection process for BBA case competitions and academic conferences by establishing criteria and reviewing applications.
Manage/support student travel arrangements/reimbursements for case competitions and academic conferences.
Advise case competition participants both on-campus and on-site at the case competitions.
Collaborate with faculty and graduate students to prepare BBAs for case competitions.
Provide support of club events including tracking student club Event Sponsorship Agreements, processing sponsorship money, facilitating approval of contracts, and providing guidance/assistance day-of to students as necessary.
Program Administration and Coordination, Special Events
Assist in the planning and execution of logistics for programs and events hosted by the Office of Undergraduate Programs for undergraduate students, or alumni; events range from 30 to 400 guests, at both onsite and offsite locations.> Function as the initial point of contact for all BBA program inquiries (current/prospective students and alumni).
Contributes to and monitors Office of Undergraduate Programs and Ross presence in social media.
Assist with presentation materials. Provide assistance in editing and compiling materials.
Assist faculty, staff, students and external customers with scheduling meetings, programs, and events.
Partnering and Innovation
Actively participate in developing administrative networks and promoting excellent customer service.
Assist and support overall efforts of the Office of Undergraduate Programs as needed
Coordinate with the Director of Student Experiences to seek input from various Ross Departments (Faculty, Career Development, Development, Dean’s Office, Marketing and Communications) where appropriate on components and progress of the program.
Collaborate with the clubs to enhance the student campus experience
Serve as a representative of the Office of Undergraduate Programs at meetings within Ross or at other units on campus
Collaborate with various Ross departments and University of Michigan departments on new and developing initiatives for undergraduate students (LeaderShape); other duties as assigned.
Bachelor's Degree and a minimum of two years’ of relative work experience or equivalent combination of education and work experience.
Professional demeanor and excellent interpersonal and communication skills.
Ability to work effectively in a dynamic environment with multiple and sometimes conflicting priorities
Reasonable experience in public speaking
Proven ability to collaborate across multiple departments with people at various levels of authority including faculty and Deans
Proven ability to successfully interact with a diverse group of people
Excellent judgment and capability to act in a fast-paced environment
Demonstrated project management and organizational skills; strong attention to detail
Team-oriented, flexible and customer-service oriented manner
High proficiency level of Microsoft Office and Google tools; ability and initiative to learn new functions/applications quickly and accurately
Preferred experience in project/event and/or program management.
Understanding of University and Ross policies
Knowledge of University of Michigan databases and systems (Wolverine Access, Concur, Business Objects).
Experience and knowledge of web publishing
Knowledge of student clubs/organization
Skills testing may be required.
Physical Demands/Work Environment
The person in this position routinely communicates with students about programs, events, activities, etc.
The person in this position routinely moves through the facility to attend meetings/events and access files or information
The person in this position occasionally moves books and class materials weighing up to 20 pounds to class locations or other venues for student residencies or other events.
Domestic and/or international travel may be required
Will require work during early mornings, nights, and/or weekends
May require on-call hours
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven days. The job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 173998
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.