In partnership with the Centers for Disease Control and Prevention (CDC), ICAP is conducting Population-based HIV Impact Assessments (PHIA) in PEPFAR-supported countries. The Procurement and Logistics Officer will support PHIA supply chain activities including the sourcing, staging, ordering / logistics management, transportation and coordination of all procurement.
Coordinate with PHIA Regional Laboratory Advisor and Regional Procurement and Logistics Advisor to address procurement needs per survey activity and timeline. Review equipment and supply requests from the technical team, confirm market capacity for items required, outline delivery schedules and routinely update delivery status - 10%
Initiate procurement of PHIA equipment and supplies as per ICAP / CU SOP. Prior to requesting purchase order (PO),confirm quote with requestor (e.g. Lab Advisor) for correct commodity, quantity (incl UOM), and delivery date, as well as budget availability with the PHIA programs team. - 10%
Track purchase orders for timely processing internally & externally. Routinely update procurement dashboard for PHIA to effectively track status of all PHIA procurements, and ensure dashboard is kept up-to-date with full procurement detail. 10%
Coordinate with global and country team to determine best method of delivery for items ordered, e.g. via logistics service provider, direct from vendor to final destination, or direct from CU NY to final destination. The guiding principle is time, cost, and reliability of shipping option. 10%
Track multiple shipments from vendors, ensuring timely delivery of supplies and payment to vendors. 5%
Support Regional Procurement and Logistics Advisor to give instructions to logistics service providers, as needed. 5%
Escalate procurement issues as they arise and participates in making real-time decisions concerning actions to be taken in response to unexpected supply chain events, e.g. purchase order errors, incorrect expiration dates for items ordered, product failures, and exercising guarantee claims. - 20%
Provide regular feedback to stakeholders on order and delivery status for PHIA equipment and supplies - 5%
Help facilitate movement of supplies, reagents and equipment from one PHIA country to another to ensure that there are no stock-outs, and that cost-effective transfer of materials between countries occur. - 10%
Help facilitate disposition process for all supplies and equipment at the end of each PHIA survey, and monitor progress toward completing each country survey's disposition plan. -5%
Ensure all actions are conducted in accordance with CDC, ICAP, and CU policies. - 5%
Performs other related duties as directed. - 5%
Bachelor's degree or equivalent in education and experience plus 3 years relevant experience.
Minimum three years of experience working on research, training, or technical assistance projects related to public health or a health-related field.
Demonstrated proven experience in health supply chain activities, procurement processes and project purchasing
Ability to work independently and tack, log multiple processes
Experience preferred in customer service / administration in customer service environment.
Outstanding organization skills and coordination abilities.
Excellent communication and interpersonal skills with the ability to liaise with wide variety of stakeholders including country teams and government entities.
Demonstrated competence working within CDC or similar governmental regulations and procedures.
PREFERRED EXPERIENCE, SKILLS & QUALIFICATIONS
Registration with professional body for supply chain management / project management.
Proficiency in French or Portuguese would be beneficial
Requires international travel up to 5-6 international trips to Sub Saharan Africa for a duration of 7 -10 days.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local resident
Internal Number: 500285
About Columbia University
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