Under minimal supervision and in accordance with IDA policy and procedures, this position administers all procurement actions to include processing purchase orders and supervising purchasing staff at IDA SAC-STPI.
Responsible for direct supervision of IDA SAC Buyers and Purchasing Assistants and accountable for maintaining the quality and efficiency of their work.
Assigns purchase requisitions
Supervises ordering of materials and services; follows up as needed to resolve discrepancies or problems.
Supervises tracking and monitoring systems to ensure timely and accurate completion of purchase orders and contracts; follows up as needed to resolve discrepancies or problems; performs and supervises close-out activities.
Monitors receiving function and return of goods to ensure accurate tracking of ordered goods and services and adherence to IDA policies.
Provides guidance and assistance to purchasing staff and assesses the need and makes recommendations for training.
Responsible for the purchase of items, materials, or services of a technical and specialized nature as well as purchases of “off-the-shelf” types of standard and generally available items, materials and services.
Reviews all purchase requisitions and approves purchase orders up to $10,000. Assesses purchase requisitions for sensitive requirements; implements procurement actions to execute economies of scale; completes file documentation to ensure compliance with the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), and IDA procedures and practices.
Prepares Requests for Quotations (RFQs) and proposals, detailing specifics of requirements; evaluates responses for compliance, interpreting specifications such as detail and technical terms or properties to ensure that required configurations or services are or can be met.
Develops reliable sources of supply and compiles cost and quality comparisons of items, materials or services. Stays abreast of market product development in order to locate new sources of supply and considers vendor socio-economic classifications to assist corporate efforts in meeting small business goals.
Selects qualified vendors to meet procurement requirements; reviews vendor status in terms of inventory and access to special order items, competitiveness and reliability; obtains competitive pricing; may be required to negotiate pricing and terms; ensures compliance with the FAR, DFARS and IDA practices and procedures.
Prepares market surveys/analyses and provides recommendations based on findings concerning product quality, available vendors, cost effectiveness, and delivery terms. Stays abreast of market and product developments; may be required to locate new sources of supply.
Reviews procurements that require Headquarters and government contracting officer approval. Ensures that file documentation is accurate and complete according to IDA Procurement Policies and Procedures and applicable FARs and DFARS.
Assists in the preparation for various government audits to include a Contractor Purchasing System Review (CPSR). Compiles data and generates reports detailing the activities of the purchasing department.
Keeps the manager abreast of departmental problems.
Performs other duties as required.
Bachelor’s degree in Business or related field and five years progressively responsible work experience with defense contractors in purchasing and negotiation procedures with two years supervisory experience.
Knowledge of FARs and DFARS as they apply to government contractors.
Knowledge of various contract types such as FFP, CPFF and T&M.
Ability to analyze data using price trend analysis and cost factoring and to apply results to current market and proposals.
Computer experience with software such as MS Excel, MS Word, as well as other Microsoft applications, and Deltek Costpoint. Familiarity with automated reporting tools is also desirable.
Ability to work under pressure of deadlines and deal with all levels of staff and management with tact and diplomacy.
Ability to communicate effectively both orally and in writing with all levels of personnel.
Successful completion of a criminal background check is required
U.S. Citizenship is required Ability to obtain and maintain a security clearance is required Equal Opportunity Employer
Additional Salary Information: Great benefits and an excellent retirement package
Internal Number: 1369
About The Institute for Defense Analyses
IDA is the Institute for Defense Analyses, a not-for-profit corporation that operates three Federally Funded Research and Development Centers (FFRDCs) in the public interest: the Systems and Analyses Center, the Science and Technology Policy Institute, and the Center for Communications and Computing. IDA provides objective analyses of national security issues and related national challenges, particularly those requiring extraordinary scientific, technical, and analytic expertise.