Role/Summary/Purpose: This position oversees the end to end procurement and accounts payable activities (Procure-To-Pay) for the University of Minnesota, serves as the Enterprise Financial System (EFS) Business Process Owner designee, defines data requirements, create reports, and recommends actions related to Procure-To-Pay data analysis. Represents Purchasing Services in many university forums such as Resource Responsibility Center, Cluster Director, and college and business unit meetings. Responsible for oversight of card programs (purchasing, travel, and debit card). Recommends changes to all policies and procedures within scope of responsibility.
Responsibilities include the following: - Oversee business process for setting up new suppliers and changes to existing suppliers in EFS. - Work with system campuses, colleges, and administrative units on the best Procure-To-Pay methods and related financial activities in EFS. - Act as a liaison between system users, Module Support team, and other Business Process Owners to plan, implement and deliver process improvements, lead and participant in Procure-To-Pay year-end activities and reporting. - In collaboration with Financial Training identify, create and maintain Procure-To-Pay training resources and lead specific related financial courses.
Essential Duties and Responsibilities with percentage of time:
30% - Manage the business process for Procure-To-Pay and the related activities within the financial systems. - Work with system campuses, colleges, and administrative units to perform oversight and management of Procure-To-Pay activity within the financial systems. - Work with Module Support to identify and resolve issues within the financial systems. - Ensure timely processing of Procure-To-Pay activities, review applicable Procure to Pay accounting reports and general ledger to ensure accuracy.
25% - Manage a staff of 13 professionals, including supervising, training, coaching and directing the activities of the team responsible for; supplier maintenance, Procure-To-Pay, data analytics, and credit card programs.
20% - Manage the business process for the card programs and the related activities within the financial systems. Responsible for the development, implementation and communication of changes in card programs. - Manage the card programs (Purchasing, Travel, and Prepaid Debit Card) for University, including negotiation and contract management with suppliers, monitoring compliance of rebates and serving as program liaison between all University departments (card holders, Office of Information Technology (OIT) and Office of Investments and Banking, etc.) and suppliers. - Promote card programs to build awareness and appropriate utilization. - Maintain procurement card software program, identify and drive future program enhancements. - Co-develop and maintain the related card policies, procedures and communication and serve as primary contact. Audit compliance of the card programs policies. - Ensure monitoring and follow through of reconciled statements and support documentation. - Reconcile and submit monthly payment to the provider bank. - Maintain procurement card software program, identify and drive future program enhancements.
15% - Manage the business process for the University Travel Program (UTravel) and the related activities within the financial systems. Responsible for the development, implementation and communication of program changes. - Co-develop and maintain travel policy and procedures and serve as primary contact. - Work with category manager to research, initiate, negotiate and administer assigned U-Wide contracts in assigned categories. - Effectively facilitate and drive the University's travel program planning/processes. - Manage the University Travel Card program to ensure that it is effective and travel reimbursement processes are efficient. - Keep University employees and travel arrangers informed about policies, procedures, contracts and industry conditions, as necessary. - Maintain effective communication with internal customers, suppliers, and the Office of General Counsel.
5% - Prepare and review specific materials for Board of Regents approval and/or review Regent Summary/Purchase Contract Consent Report for Purchase of Goods and Services $1,000,000 and over. - Quarterly Purchasing Report for Board of Regents review.
5% - Perform special projects as assigned by the Director or Controller; or self-initiated projects including special analyses, projects and reports.
Bachelor’s degree (in supply chain management, logistics, accounts payable, finance, or a related field, preferred).
Six years of professional level procurement experience.
Five years supervisory experience.
Excellent written and oral communication skills.
Demonstrates aptitude for working with integrated enterprise system.
Demonstrates knowledge of current theory and practice in governmental or higher education accounting.
Experience with PeopleSoft or similar Oracle ERP system.
Proven leadership, collaboration, and team building skills.
Ability to create a culture of inclusion and lead collaborative teams.
Problem solving and critical thinking skills.
Good planning and organizational skills to balance and prioritize work.
Demonstrated ability to deliver excellence in the fields of Finance & Accounting.
Demonstrates ability to work effectively with diverse decentralized customers and constituents.
Internal Number: 329418
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.