The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.The objective of UW Medicine Supply Chain Management is to ensure our patient care experience is enhanced by delivering a robust foundation of services, operational and technical support, and the sharing of comprehensive, relevant, and highly specialized supply chain management expertise. UW Medicine Supply Chain Management Strategic Sourcing has an outstanding opportunity for a full-time professional staff SOURCING SPECIALIST – GROUP PURCHASING ORGANIZATION. The Sourcing Specialist for Group Purchasing Organization (Sourcing Specialist - GPO) will serve as the institutional Strategic Sourcing authority for facilitating emerging patient care procurement and contracting issues and trends, and for coordinating UW Medicine policy and strategic direction in association with other units whose interests and expertise are crucial to successful resolution of Group Purchasing Organization (GPO) issues. POSITION COMPLEXITIES:This position is intended to provide an enhanced level of service to the review and implementation of contracts with an emphasis on the Group Purchasing Organization (GPO). Increased service levels may take several forms depending on the needs of the organization. Examples of enhanced service include participation in planning for maintenance of contracts and agreements, and more rapid response and resolution of contracting issues and negotiations. POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY:The Program Operations Specialist will be a liaison to the Group Purchasing Organization (GPO) and Strategic Sourcing to ensure UW Medicine is enrolling in the correct Tiers, maximizing savings, and taking advantage of new contracts. The Sourcing Specialist will assist the UWMSC Value Analysis Team in providing requested analysis for pre-commit, standardization program, and tier change opportunities.This position will be responsible for balancing time and assignments to meet all workload goals, incorporating direction from Leadership as to priorities. This position will conduct all contracting in accordance with institutional and Strategic Sourcing departmental policies, procedures, and delegations of authority.DUTIES & RESPONSIBILITIES:Provide leadership and direction for procurement and contracting activities, facilitating the implementation of Group Purchasing Organization (GPO) within UW Medicine:Participate in assessment, analysis, and prioritization requirements for GPO contracts, including issues of emerging technology advances in patient care services equipment, contracting, consignments, patient safety, and the use of the internet for procurement transactions.Identify best practices for conducting implementation of GPO contracts in a cost-effective and expeditious manner, while managing risk issues and ensuring compliance with external rules and regulations.In conjunction with the UW Medicine Team Logistics Director and Information Services Director, identify best practices to advise on the management of implementing GPO contacts that impact patient care services inventory consisting of consignments, general medical, bedside products, and specialty equipment.Under delegated authority, plan, award, and administer significant dollar amount purchase of goods and services covering a wide range of technically complex products, and serve as liaison to ensure effective overall operation of the procurement and payables system.Advise the UW Medicine community on procurement policies and procedures recommending and implementing changes in procedures as necessary to support those units.Develop long-term procurement strategies and implement procedures and systems that will support GPO contract programs and continued growth.Monitor changes, updates, and other policy issues stemming from UW Medicine and entity-specific Patient Care Services Councils/Committees, Patient Safety Committees, Product Evaluation Committees, Supply Chain Committees, and other sources. Procure goods to meet departmental needs by:Coordinating with clients their requirements; drafting of technical specifications; recommending technical assistance; and proposing standardization of goods when appropriate.Committing contracts to vendors that are procedurally and grammatically correct; ensuring contract and/or specification compliance; and devising evaluation tools to assist clients in selection of alternate products.Soliciting vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method (i.e., Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid, Request for Qualification and Quotation, and direct negotiation); fully and completely documenting the reasons for process selection. Developing and drafting contracts that are compliant with UW Medicine Medical Centers, University of Washington, and State of Washington rules and regulations. Maintain a high service level to our clients by:Meeting the critical timeline requirements for UW Medicine Group Purchasing Organization (GPO) contract activations, financial analysis, tier changes, etc.Providing prompt, courteous response to inquiries, requests, and appointments.Making priority application and assignment to requests for purchases, contracts, and agreements.Advising clients of existing or potential policies and/or procedures that may affect their requisitions.Making regularly assigned visitations or participating as required in departmental presentations aimed at increasing communication/education goals.Resolving any vendor performance problems. Perform research and investigation for sources of supply to enhance the revenue flow:Locating, contacting, and interviewing both via telephone and by personal visits potential vendors; monitoring the performance in a documentable fashion of existing vendors currently doing business with UW Medicine Medical Centers in such areas as quality of goods and quality of service to clients; monitoring and ensuring compliance with specifications and GPO contract terms and after-sale support and follow-up.Soliciting vendor response by approved, procedural methods for specific competitive acquisitions; selecting the appropriate method, (i.e., Request for Information, Requests for Proposal, telephone quotation, Request for Quotation, Request for Bid, Request for Qualification and Quotation, direct negotiation); fully and completely documenting the reasons for process selection.Analyzing GPO purchase contracts and/or procurement of products with complex features; recapping vendor responses when required in a clear, easy-to-understand fashion; auditing responses according to established procedures; and selecting and informing appropriate parties of the selection in positive, concise fashion.Researching existing contracts, i.e., UW Medicine Medical Centers, University of Washington, State of Washington, Novation (GPO), for applicability. Contribute to an effective, efficient Procurement Services by:Exhibiting a willingness to handle a fair share of the departmental workload as identified by management; participate as required in back-up and fill-in plans.Surveying and analyzing procedures and Strategic Sourcing processes; prepare findings; and report and recommend improvements to management.Participating in routine departmental operations in a timely and productive manner, i.e., management reports, public bid openings, contract maintenance.Actively participating in long-term planning. Strive to develop professional skills that result in more efficient performance by:Keeping up with technological and market development of GPO contracts.Adding to knowledge of business law and related subjects; develop specific knowledge of State, University, and UW Medicine departmental policies and procedures.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.