POSITION TO BE FILLED AS SOON AS POSSIBLE AND MAY BE FILLED BEFORE CLOSING DATE. The Contracts Coordinator is responsible for contracting and purchasing goods and services for the operation of the Authority.
Performs contracting duties such as creating, reviewing, evaluating, and coordinating large professional service contracts and amendments prior to Authority commitment; reviewing, negotiating, and recommending insurance requirements for contracts; drafting contract summaries; providing contract dispute resolutions; monitoring, and enforcing contract deliverables and terms and conditions; handling and evaluating Request for Proposal submittals and other correspondence which require confidentiality and contain extremely sensitive information; customarily and routinely exercising discretion and independent judgment; advising management, planning and negotiating on behalf of the Authority. Assists in the preparation of technical specifications and standards for products including researching, assembling, maintaining, and assuring completion of bid and contract packages; determines methods of acquisition. Reviews, evaluates, and recommends bid award. Advises internal customers about product and service availability and specification preparation; advises and trains customers on legal requirements and policies and procedures established for procurement. Expedites orders and prepares bidder mailing lists. Prepares weekly, monthly, and year-end reports. As needed; performs purchasing duties, including locating sources of supply including outreach and utilization efforts for local, small, women-owned, disadvantaged, and minority businesses, interviewing prospective bidders, and processing of requisitions, purchase orders, and contracts using an automated system; purchases materials, supplies and equipment through the appropriate bidding methods within purchasing authority.
Conducts special business research projects as assigned, which includes contacting other public and private agencies in specification research work and performing mathematical calculations and comparisons, report generation and final recommendation.
Develops, reviews, and analyzes technical specifications, and standards for products; conducts low to mid-dollar purchases (often < $50,000) of materials, equipment, and services through the formal bid or RFP process and assists with larger dollar purchases. Prepares agenda items. Must be knowledgeable in Nevada Revised Statutes (NRS) that apply to local government purchasing. Have a working knowledge of accounting principles.
Ensures that requests are complete and that proper authorization has been obtained before any contract is put in place. Other duties as assigned.
Associate's Degree in Business Administration, Public Administration, Finance, or comparable field of study from a two-year college or technical school and three (3) years related experience and/or training, preferably in a public agency setting. Equivalent combination of formal education and appropriate related experience may be considered. Must have a valid Nevada driver's license at time of appointment and must keep during course of employment.
The following list of certifications or comparable is highly desirable: • Accredited Purchasing Practitioner (A.P.P.) • Certified Professional Public Buyer (C.P.P.B.) • Certified Professional Contracts Manager (C.P.C.M.) • Certified Professional in Supply Management (C.P.S.M.)
Applicants with accreditation will be given preference. Applicants with Bachelor's Degree in Business Administration, Public Administration, Finance, or comparable field of study will also be given preference.
About Las Vegas Convention And Visitors Authority
ABOUT THE LAS VEGAS CONVENTIONS AND VISITORS AUTHORITY
As the official destination marketing organization of Las Vegas, the LVCVA promotes tourism, conventions, meetings and special events - as well as ongoing advocacy to extend the city's influence as a leader in tourism and hospitality. To drive the tourism engine that powers the Southern Nevada economy, the LVCVA is charged with and committed to building and protecting the Las Vegas brand among its diverse audiences of current and potential visitors. With nearly 150,000 hotel rooms in Las Vegas alone and more than 11 million square feet of meeting and exhibit space citywide, the LVCVA's mission focuses on attracting ever-increasing numbers of leisure and business visitors to the area.