Prepared By: Associate Superintendent - Human Resources
Prepared Date: 10-4-2016
Under general supervision of the Director of Operations, to Lead/Supervise and maintain effectiveness of Supply Management and Material Services Division, to supervise the procurement, receipt, inspection, storage, issuance of supplies, district wide inventory control system and account for warehouse stocked items, Fixed Assets and equipment purchased by the school district, directly support the efforts of the Director of Operations and act as lead to Administrative support staff in operations and to perform related work as required. Incumbent is required to be flexible with work hours in relation to school board meetings and emergency operational plan situations.
Essential Duties and Responsibilities:
Reviews and coordinates with school personnel the purchasing requirements of the District and approve purchase requisitions, lead and manage all formal Bid and Request for Proposal (RFP, RFI, RFQ) processes as per Nevada Revised Statutes (NRS) and school district regulations, as well as formal price agreements and quotes, cooperative purchasing efforts, present to school board and administrative groups within the district. Be familiar with NRS 332 and NRS 338 and keep current with legislative changes, assist with coordinating policy and regulation changes, Lead, train and manage the District's Procurement Card program. Keep abreast of current mailing and shipping systems and regulations, modern inventory management systems and procurement and solicitation systems. Maintain and oversee General Fixed Asset ID tagging and accountability system, prepare documents and reports to record and transfer equipment to report to auditors and/or declare obsolete, collaborate and review with the Warehouse Coordinator the completion of ongoing warehouse inventory control system as well as district-wide asset inventory control process, provide on the job- training to team and customers and perform related work as required or assigned.
Required Knowledge, Skills & Abilities:
Required knowledge of Purchasing and Supply Management procedures and Bid / Request for Proposal policies. Knowledge of current USPS, UPS and express courier practices and procedures. Understand modern warehouse procedures, requisitions, purchase orders, invoices and delivery slips, inventory practices: inventory and record keeping techniques: Stock and asset inventory control. Principals of supervision, leadership and training. Budget preparation and management.
Knowledge of methods used in receiving, storing, issuing and keeping records of food, fixed assets, equipment and inventory supplies. Vehicle operation, traffic laws and safe driving practices: including defensive driving and emergency procedures. Reading, writing and basic math; operation of personal computer, laptop or handheld device for record keeping and inventory: basic knowledge of operating
Ability to: Maintain records connected with the above duties, keep inventory records, operate a forklift. Maintain receiving, purchasing, and asset records and prepare required reports. Understand and carry out oral and written instructions; establish and maintain effective relationships with those contacted in the course of work. Be versatile and work as a team member, as well as to be the team leader.
Any combination of training, education and experience which demonstrates an ability to perform the duties of the position: A typical qualifying entrance background is completion of one (1) year of informal training in Supply Management and Inventory Control or a closely related field, budget management experience; supervisory or lead level experience in administrative assistance, purchasing or training, experience at or equivalent to experience in supply management in the Carson City School district, wherein the incumbent has acquired the knowledge and abilities listed above, experience driving a forklift.
Licenses or Certificates required:
Possession of a valid driver's license issued by the state of residence, and an original Social Security card. High school diploma or equivalent certificate; Bachelor’s degree preferred. Member of any procurement organization or certification from any of these organizations is preferred.
The Job Functions:
Positions in this class perform varied supply management, districtwide purchasing, and inventory control supervisory duties under the general direction of a supervisor who is only partially involved in these operations. Works from the Operation Service Center as part of the Operation Services Department along; Positions in this class exercise supervision over other employees, making work assignments, setting priorities, training and reviewing work of others. Incumbents are responsible to prepare performance evaluations, to process grievances, to recommend employment, to effectively proceed with disciplinary action when needed and assist supervisors in their charge with these processes. The supervisor is expected to resolve most issues through the application of sound judgment, precedent and quality leadership. Lead, plan, and coordinate the operation of the Material Services division of Operation Services along with the Warehouse coordinator who directly supervises Mail Services, central receiving and distribution efforts. Oversee the maintenance of accurate records for warehouse stock and general fixed assets throughout the district. Understand and carry out oral and written instructions and offers suggestion to management team for the betterment of the department and district. .Establish and maintain effective relationships and a quality customer service platform. Practice, train and implement effective budgeting procedures for the division and Operation Services Department.
Manages three subordinate supervisors who supervise between 1 to 4 staff in the Operations department; responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Applies design principles; Demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well at group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Customer Service - Manages difficult or emotional customer and staff situations; Responds promptly to customer/staff needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written and statistical information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Visionary Leadership - Displays passion and optimism; Inspires respect and trust; Mobilizes others to fulfill the vision; Provides vision and inspiration to peers and subordinates.
Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions; Displays orientation to financial fidelity; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to increasing the ending fund balance; Conserves organizational resources.
Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity; Upholds organizational ethics and values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports and respects diversity.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market conditions and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Dresses in formal business attire; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions.
Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Ability to present at School Board meetings.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
Ability to read and interpret documents such as handbooks and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before staff.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of student information software; Internet software; Spreadsheet software and Word Processing software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand. The employee must frequently lift and/or move 25 pounds; occasionally up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
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When applying for a position, candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.
Notice of Non-Discrimination: The Carson City School District does not discriminate against any person on the basis of race, color, national origin, sex, disability, age, or on any other basis protected by state or federal law, and it provides equal access to the Boy Scouts of America and other designated youth groups. The following person has been designated to handle inquiries regarding the District’s non-discrimination policies: Title IX and 504 Coordinator, 1402 W. King Street, Carson City, NV 89703, (775) 283-2130.
SALARY and BENEFITS:Grade 28. Range begins with Step 1 = $21.49 per hour. 8.00 hours per day, 12 months per year with benefits according to the classified negotiated agreement. Employer-paid retirement, health and life insurance, sick leave benefits and personal leave. A new classified employee may receive up to a maximum of five (5) years of previous outside work experience. The prior position must be similar in nature and written verification of employment from the previous employer must be submitted to Human Resources upon employment. Per Administrative Regulation No. 311.1.
APPLICATION: Complete the online application by clicking "Apply for this Position." The application will require:
Copy of High School Diploma, or High School transcript, or GED Certificate, or degree from a higher education college/university,
Last three (3) evaluations (if no evaluations or incomplete: submit documentation on why no or partial evaluations)
Three (3) letters of recommendation dated within the last two years.
EDUCATION and EXPERIENCE: Graduation from high school or the equivalent. Bachelor's degree preferred. A typical qualifying entrance background is completion of one (1) year of informal training in Supply Management and Inventory Control or a closely related field, budget management experience; supervisory or lead level experience in administrative assistance, purchasing or training, experience at or equivalent to experience in supply management in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed below. Member of any procurement organization or certification from any of these organizations is preferred. Experience driving a forklift. Bilingual preferred.
Must be able to pass the pre-employment drug screen, physical, and lift test.
This is a replacement position.
REASONABLE ACCOMMODATION:The Human Resources Department will make efforts to provide reasonable accommodations to disabled candidates in the employment process. If you have special needs, please notify the Human Resources Department at the time you turn in your application or at least three (3) days prior to an interview by calling (775) 283-2130.
Additional Salary Information: Employer paid retirement (NV PERS) and Employer Paid Benefits (Health, Vision, and Dental).
Internal Number: 5137
About THE CARSON CITY SCHOOL DISTRICT
Join our outstanding team of educators and support staff at Carson City School District. Located in the capital of Nevada and a short distance from the beautiful Lake Tahoe.