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The Procurement Manager is a position in the Procurement Department under the Office of the Chief Operating Officer. This position reports to the Director of Procurement and provides advice to the Procurement Department and other business owners. This position provides full lifecycle procurement services (e.g. coordinating and developing RFP(s) through contract execution and close out), as well as high-level procurement and contract management expertise. This position provides training and guidance to the staff to ensure PCORI's conformity to procurement policies and procedures.
The Procurement Manager plays an integral role in ensuring provision of excellent customer service and adherence to operational budgets, and fosters effective partnerships with key stakeholders. He/she participates in cross-functional workgroups, teams, and committees and interacts with individuals or groups representing diverse backgrounds, interests, and points of view.
Duties and Responsibilities
Procurement Operations & Contract Management
Acts as a strategic business partner that provides procurement expertise, particularly related to procuring professional services in support of healthcare research.
Manages and executes pre- and post-award acquisition and administration activities (procurement life-cycle) across procurements of varied size, risk, and complexity. May include, but is not limited to:
Partnering with business owners and key implementation partners (IT, Legal, Finance, etc.) to conduct procurement planning, conduct market research, and develop RFIs, RFQs, RFPs, Statements of Work, and other required documentation
Recommending methods of contracting (e.g., cost-reimbursable, negotiation) for procurement requests in support of internal customers
Reviewing procurement requests and contractual documentation for clarity, accuracy, and conformance with internal templates, contract terms, contract conditions, and other relevant provisions
Facilitating proposal evaluation process, which may include developing evaluation criteria in partnership with the business owner, performing cost/price analyses, and/or conducting offerer and contractor responsibility/risk compliance analyses
Leading negotiations with potential suppliers to the mutual satisfaction of all parties
Coordinating award recommendation and approval process
Monitoring spending, contractor performance, and expiration of agreements
Understands and implements procurement policies and procedures
Makes recommendations to improve policies and procedures that support PCORI's Program Officers and how they manage agreements
Supports supplier management activities to increase capacity and evaluation at PCORI
Advises and supports internal customers on issues/developments relative to new requirements, current procurements and/or issues/problems with current contracts
Responds to internal/external inquiries regarding PCORI’s procurements and agreements in a timely and professional manner
Strong negotiation and budget management skills
Exceptional interpersonal, consultative, presentation, and written communication skills
Ability to thrive in a diverse team environment
Ability to adhere to highest ethical standards
Ability to multi-task, juggle multiple projects simultaneously, and meet multiple deadlines while coordinating between internal customers
Demonstrates strong business acumen, a strategic mindset, and organizational savvy
Excellent critical thinking with emphasis on developing innovative solutions to solve complex problems that may not have one clear answer
Able to work independently, be well organized, and possess strong time management skills to manage multiple and often conflicting priorities in a fast pace environment.
Possess high energy and enthusiasm for continuous process improvements
Ability to present facts, findings, logical conclusions and persuasive arguments to make decisions based on objective analysis of the situation
Bachelor's degree in Business, Management, Contract Management or related field required. Master’s degree and/or relevant certifications (CPCM, CPSM, CPM, CCM, FAC-C) are preferred. Juris doctorate is a plus
6+ years of directly related experience in procurement or contracting
3+ years of procurement management experience (people and/or projects)
3+ years of strategic sourcing experience
Knowledge of basic legal principles
Health care research sourcing/procurement experience, a plus
Experienced in leading and negotiating various professional services and supply-related contracts/agreements and contract types - fixed price, time & materials/labor hour, and cost reimbursable type contracts
Experienced in articulating and proposing alternative methods for procuring complex procurements based on the internal customer’s needs
Must be computer savvy and have strong background in Microsoft Office products
Experienced in using procurement and financial systems and applications
About Patient-Centered Outcomes Research Institute
PCORI is authorized by Congress to conduct research to provide information about the best-available evidence to help patients and their health care providers make better-informed health and healthcare decisions.
PCORI’s research, which is guided by input from stakeholders across the healthcare community, is intended to give patients and those who care for them with a better understanding of the prevention, treatment and care options available, and the science that supports those options.
PCORI is committed to improving health by substantially increasing the quantity, quality, and timeliness of useful, trustworthy information available to support health decisions; speeding the implementation of patient-centered knowledge into practice; and influencing clinical and health care research funded by others to be more patient-centered.
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