The purpose of this position is to facilitate the College's needs for purchased goods and services. The Purchasing Specialist is responsible for understanding the procurement needs of the College and working with College employees and the vendor community to procure the goods and services needed to operate of the College. He/she will ensure that all purchased goods and services will be obtained in a manner that is consistent with the Board and administrative polices of the College as well as local, state and federal regulations. This position is one of two Purchasing Specialists who, along with the department manager, handle all the procurement activity for the College and its extension campuses.
The position is responsible for purchasing goods and/or services for assigned College departments and extension sites. This includes activities such as, but not limited to, the preparation of bid specifications/requests for proposals/requests for quotes or other applicable solicitation tools in collaboration with end-user departments, posting, advertising and receiving vendor responses, evaluation and analysis of responses, and the awarding of the purchase to a qualified vendor. These duties must be performed in compliance with the College's administrative and Board policies, as well as applicable law. This position will also provide leadership, education and training for College employees and vendors on the College's purchasing process. As the position communicates equally with College employees and outside entities, the person must be able to represent the College in a positive, professional manner with a focus on customer-service. Because of the independent nature of work, the position requires planning to deadlines, following through to completion, and keeping good documentation for reference and compliance.
- A minimum of two years of demonstrated experience in the purchasing field.
- A bachelor's degree in Business Administration, or other business-related field.
- Commitment to providing consultative, facilitative, collaborative customer service.
- Ability to analyze situations and develop flexible solutions which both meet the customer's needs and ensure compliance with policy.
- Ability to use and demonstrate effective proficiency at the intermediate level in MS Word and basic level in MS Excel.
- Experience with purchasing software systems.
- Familiarity with and ability to use the Internet as a search engine for products, services, vendors and other applicable data and research as needed.
- Ability to write a comprehensive bid specification.
- Ability to read, interpret and analyze quotes, bid submissions and contracts.
- Demonstrated work history of providing high-quality customer-orientated service including problem-solving orientation, highly developed organization skills, ability to determine priority and multi-task accordingly, strong listening skills, coordination of work effort with others (teamwork) and conflict resolution
- Strong follow-through and follow-up skills
- Must be able to communicate tactfully and courteously with diplomatic assertiveness; strong written and verbal skills
- Ability to maintain confidentiality
- Ability to ensure adherence to the College's administrative and Board policies, in conjunction with applicable law
- Self-starter with the ability to work independently with minimum supervision and willingness to accept accountability for and ownership of work
- Must be dependable and reliable
- Ability to decipher when the need arises to involve colleagues and/or managers
As an affirmative action/equal opportunity institution, the College encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. The College does not discriminate in educational or employment opportunities or practices on the basis of race, sex, color, religion, gender, national origin, veteran's status, age, disability unrelated to an individual's ability to perform adequately, sexual orientation, or any other characteristic protected by law. Title IX Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 2030G), Flint, MI 48503, (810) 762-0024. Title II, ADA, Coordinator Contact Information: 1401 E. Court St., Curtice-Mott Complex (CM-1024), Flint, MI 48503, (810) 762-0373. Section 504 Coordinator Contact Information: 1401 E. Court St., Prahl College Center (PCC- 1130), Flint, MI 48503, (810) 762-0191.