Under general direction from the Deputy Chief Procurement & Contract Administration Officer, the Procurement Contracting Officer (PCO) is responsible for conducting of basic to intermediate level procurement and contract administration assignments for a wide variety of commodities and services in support of the operation of the District. PCO assignments may include routine micro purchases to more complex, formal procurements up to $1 million for construction, professional services, IT, and rolling stock, as assigned. All activities are conducted in compliance with applicable federal, state and/or local regulations and District policy.
Distinguishing Characteristics This position is characterized by the exercising of independent judgment and discretion with the guidelines of department policies and procedures. This position is a full performance level position and is distinguished by the need for the analytical ability, familiarity with local, State and Federal procurement guidelines including, but not limited to FTA and/or FAR regulations; familiarity with Federal DBE regulations and reporting requirements; and the ability to work with minimal supervision and direction.
Supervision Received and Exercised This position reports to the Deputy Chief Procurement & Contract Administration Officer. No supervision of others is exercised. This position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
Working Conditions Normal working conditions for this position are in both an office and field setting. Work outside of standard office hours may be required to meet deadlines or other business needs. Business travel may be required periodically between District sites, governmental agencies, consultant's facilities, and other locations as required.
Examples of Duties:
Essential Functions Duties may include, but are not limited to the following:
Performs procurement planning, solicitation and evaluation of bids, quotes, and proposals, including use of an automated procurement processing system as appropriate.
Obtains oral and written bids, proposals or quotations from vendors. Compares costs with the specification or scope of work and makes a determination to place orders or agreements.
Conduct pre-bid or pre-proposal conferences and bid openings. Facilitate and lead Source Selection Committees.
Advises user departments and staff on various procurement methods and alternate products, recommends substitutes as appropriate.
Prepares Purchase Order documents through a computerized system and formal contract agreement files.
Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies and procedures. Analyze vendor performance and determine acceptable standards.
Reviews change order requests and make recommendations; assists in performing cost/price analysis of bids and proposals.
Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy.
Writes memoranda, correspondence and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or District staff.
Identify prospective proposers and bidders, including DBE's. Develop new sources of supply and service. Participate in vendor outreach functions to encourage vendor participation.
Negotiate and place annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
Negotiate contract terms and conditions, including leading negotiation teams as needed. Add something about seeking to achieve outcome that is best cost/business interest for NCTD.
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
Conducts research, evaluates findings and makes independent decisions on procurement matters.
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities as described above may be considered.
A Certificate related to acquisitions such as a Certified Associate Contracts Manager, Certified Federal Contracts Manager, Certified Professional Contracts Manager, Certified Purchasing Manager or Certified Public Purchasing Officer from a nationally recognized organization such as the National Contract Management Association or Universal Purchasing Certification Council desired.
Possession of and the ability to maintain a California driver's license, Class C, and a satisfactory driving record for the last five years.
Maintain compliance with the District's policies regarding Conflict of Interest and Ethics.
Knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts.
Knowledge of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing.
Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
Knowledge of elements of cost accounting principles and practices; cost and price analysis principles and techniques; contract negotiation methods and techniques.
Able to create and maintain good working relationships through excellent communication and teambuilding skills; including the ability to engage successfully with both internal and external contacts and the public.
Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, State, and Federal rules and regulations accurately and effectively.
Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise and grammatically correct documents and reports.
A professional level of expertise in multiple areas and demonstrated use of discretion and judgment in execution of duties is required.
Must be able to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.
Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite, and an Enterprise Resource System such as JDEdwards.
Physical Requirements The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
Machines / Tools / Equipment
Ability to operate a personal computer and Microsoft Office Suite programs.
Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
Ability to carry and operate a Blackberry/iPhone on-call device.
Application Information: All applicants must complete and submit an online application at www.gonctd.com/careers. A job offer is contingent upon the successful completion of a pre-employment drug screen and background check. Salary based upon experience, not to exceed midpoint of stated range. NCTD is an Equal Opportunity Employer.
NCTD moves more than 12 million passengers annually by providing public transportation for North San Diego County. The family of transit services includes the BREEZE bus system, the COASTER commuter rail service, LIFT paratransit and the SPRINTER light rail line.